Difference between revisions of "J. Reuben Clark, Jr., Library. University Archives Division"

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'''When the J. Reuben Clark Jr. Library was completed in 1961, the Brigham Young University Archives--organized in 1956--were moved into the new library. Naomi Rich--head librarian--oversaw the first half of the labrary's move, and Ralph Hansen oversaw the completion of this move. The University Archives were then refered to under the name of the J. Reuben Clark Jr. Library until 1973 when the library was renamed the Harold B. Lee Library.'''
+
When the J. Reuben Clark Jr. Library was completed in 1961, the Brigham Young University Archives--organized in 1956--were moved into the new library. Naomi Rich--head librarian--oversaw the first half of the labrary's move, and Ralph Hansen oversaw the completion of this move. The University Archives were then referred to under the name of the J. Reuben Clark Jr. Library until 1973 when the library was renamed the Harold B. Lee Library.
  
 
==Variant names==
 
==Variant names==
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Established: [[established in::date::1961]]
 
Established: [[established in::date::1961]]
 +
 +
Abolished: [[abolished in::date::1973]]
  
 
Location: [[location of::Provo, Utah]] ([[date::1961]]-[[date::1973]])
 
Location: [[location of::Provo, Utah]] ([[date::1961]]-[[date::1973]])
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==Functions==
 
==Functions==
  
'''The purpose of the Archives was to preserve University records of worthy value, such as: correspondence, financial reports, annual reports, minutes of meetings, photographs, records of policy and procedure as well as any of historical value to the University. They conducted a storage and retreival service for University Departments who lacked the space to store matterial. Student records, student ward records, and matterial printed on campus were held in Archives.'''
+
The purpose of the Archives was to preserve University records of worthy value, such as: correspondence, financial reports, annual reports, minutes of meetings, photographs, records of policy and procedure as well as any of historical value to the University. They conducted a storage and retrieval service for University Departments who lacked the space to store material. Student records, student ward records, and material printed on campus were held in Archives.
  
'''For significant matterial, indexes were created, detailed outlines of the matterial contained in a collection. Also, the matterial was cataloged with descriptions of the office which created it, the contents, and subject tracing.'''
+
For significant material, indexes were created, detailed outlines of the material contained in a collection. Also, the material was cataloged with descriptions of the office which created it, the contents, and subject tracing.
  
'''Seperate and appart from the University records, was the Manuscript Division. This division held manuscripts of: Utah pioneers, Utah congressmen, and private individuals, diaries, journals, correspondence, scrapbooks, and manuscripts not formally printed or published containing the above primary materials. Records of businesses that had gone out of business, their minutes of meetings and their financial records. Old bank records from banks that had gone out of business, their ledgers, minutes of their meetings and other records. Also congressional papers of Utah congressmen.'''
+
Separate and apart from the University records, was the Manuscript Division. This division held manuscripts of: Utah pioneers, Utah congressmen, and private individuals, diaries, journals, correspondence, scrapbooks, and manuscripts not formally printed or published containing the above primary materials. Records of businesses that had gone out of business, their minutes of meetings and their financial records. Old bank records from banks that had gone out of business, their ledgers, minutes of their meetings and other records. Also congressional papers of Utah congressmen.
  
'''Archives served as a thesis binding agent for students. Student thesis', however, were shelved in Special Collections and the stacks, none were kept in Archives. Archives microfilmed materials for the library, for faculty members and for patrons of other institutions and scholars. Also, Archives conducted tape recorded oral interviews with former BYU students who were then elderly. Also interviewed were old pioneers and other individuals.'''
+
Archives served as a thesis binding agent for students. Student thesis', however, were shelved in Special Collections and the stacks, none were kept in Archives. Archives microfilmed materials for the library, for faculty members and for patrons of other institutions and scholars. Also, Archives conducted tape recorded oral interviews with former BYU students who were then elderly. Also interviewed were old pioneers and other individuals.
  
'''Prior to the building of the museum on campus, Archives served as a sort of museum. They held old trophies, coins, historical items--like peace pipes and mementos from the Pacific islands--labor union records, and flags.'''
+
Prior to the building of the museum on campus, Archives served as a sort of museum. They held old trophies, coins, historical items--like peace pipes and mementos from the Pacific islands--labor union records, and flags.
  
 
==Assets and Administrative Structure==
 
==Assets and Administrative Structure==
  
'''Archives was located in Room 112 on the first floor of the J. Reuben Clark Jr. Library in 1968. For patrons to read the matterials located in the archives, the matterial was brought from Room 112 up to Special Collections on the 4th floor of the library because the facilities were better there. Archives had five part time students who spent about 20 hours a week each to arrange all the materials, catalog, index, and provide services. Brother Newbern Isaac Butt worked full time in Archives. Hollis J. Scott was Assistant University Archivist in 1968.'''
+
Archives was located in Room 112 on the first floor of the J. Reuben Clark Jr. Library in 1968. For patrons to read the materials located in the archives, the material was brought from Room 112 up to Special Collections on the 4th floor of the library because the facilities were better there. Archives had five part time students who spent about 20 hours a week each to arrange all the materials, catalog, index, and provide services. Brother Newbern Isaac Butt worked full time in Archives. Hollis J. Scott was Assistant University Archivist in 1968.
  
 
==Associated Units==
 
==Associated Units==
  
Superior unit: [[subordinate to::Brigham Young University]] ([[date::1903]])
+
Superior unit: [[subordinate to::Brigham Young University]] ([[date::1903]]-)
  
 
Superior unit: [[subordinate to::J. Reuben Clark, Jr., Library]] ([[date::1961]]-[[date::1973]])
 
Superior unit: [[subordinate to::J. Reuben Clark, Jr., Library]] ([[date::1961]]-[[date::1973]])
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Later unit: [[later unit::Harold B. Lee Library. Special Collections and Manuscripts]] ([[date::1991]]-[[date::1999]])
 
Later unit: [[later unit::Harold B. Lee Library. Special Collections and Manuscripts]] ([[date::1991]]-[[date::1999]])
  
Later unit: [[later unit::Harold B. Lee Library. L. Tom Perry Special Collections]] ([[date::1999]]-[[date::present]])
+
Later unit: [[later unit::Harold B. Lee Library. L. Tom Perry Special Collections]] ([[date::1999]]-)
  
 
==Associated Archival Materials==
 
==Associated Archival Materials==
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==Sources==
 
==Sources==
  
'''Hollis Scott Oral History Interview, Nov. 12, 1968, p. 1-11, Information Gathered: all information not otherwise stated.
+
Hollis Scott Oral History Interview, Nov. 12, 1968, p. 1-11, Information Gathered: all information not otherwise stated.
  
 
J. Reuben Clark, Jr. Library, Brigham Young University, Annual Report, 1966-1967, pg. 18-19, Information Gathered: division called University Archives and Manuscripts, also University History and Archives.
 
J. Reuben Clark, Jr. Library, Brigham Young University, Annual Report, 1966-1967, pg. 18-19, Information Gathered: division called University Archives and Manuscripts, also University History and Archives.
  
'''Ralph W. Hansen Papers: Interview Transcription, 25 June 2006, p. 11-12, Information Gathered: Naomi Rich organized first part of library move in 1961. Ralph Hansen took over second half.'''
+
Ralph W. Hansen Papers: Interview Transcription, 25 June 2006, p. 11-12, Information Gathered: Naomi Rich organized first part of library move in 1961. Ralph Hansen took over second half.
  
'''History of the Harold B. Lee Library, 2012, URL: lib.byu.edu/services/libhistory.php, Information Gathered: J. Reuben Clark Library completed in 1961, renamed HBLL in 1973.'''
+
History of the Harold B. Lee Library, 2012, URL: lib.byu.edu/services/libhistory.php, Information Gathered: J. Reuben Clark Library completed in 1961, renamed HBLL in 1973.
  
 
==Maintenance Information==
 
==Maintenance Information==

Revision as of 15:02, 4 May 2012

When the J. Reuben Clark Jr. Library was completed in 1961, the Brigham Young University Archives--organized in 1956--were moved into the new library. Naomi Rich--head librarian--oversaw the first half of the labrary's move, and Ralph Hansen oversaw the completion of this move. The University Archives were then referred to under the name of the J. Reuben Clark Jr. Library until 1973 when the library was renamed the Harold B. Lee Library.

Variant names

Brigham Young University Archives

Archives

University History and Archives

University Archives and Manuscripts Division

Description

Established: 1961

Abolished: 1973

Location: Provo, Utah (1961-1973)

Functions

The purpose of the Archives was to preserve University records of worthy value, such as: correspondence, financial reports, annual reports, minutes of meetings, photographs, records of policy and procedure as well as any of historical value to the University. They conducted a storage and retrieval service for University Departments who lacked the space to store material. Student records, student ward records, and material printed on campus were held in Archives.

For significant material, indexes were created, detailed outlines of the material contained in a collection. Also, the material was cataloged with descriptions of the office which created it, the contents, and subject tracing.

Separate and apart from the University records, was the Manuscript Division. This division held manuscripts of: Utah pioneers, Utah congressmen, and private individuals, diaries, journals, correspondence, scrapbooks, and manuscripts not formally printed or published containing the above primary materials. Records of businesses that had gone out of business, their minutes of meetings and their financial records. Old bank records from banks that had gone out of business, their ledgers, minutes of their meetings and other records. Also congressional papers of Utah congressmen.

Archives served as a thesis binding agent for students. Student thesis', however, were shelved in Special Collections and the stacks, none were kept in Archives. Archives microfilmed materials for the library, for faculty members and for patrons of other institutions and scholars. Also, Archives conducted tape recorded oral interviews with former BYU students who were then elderly. Also interviewed were old pioneers and other individuals.

Prior to the building of the museum on campus, Archives served as a sort of museum. They held old trophies, coins, historical items--like peace pipes and mementos from the Pacific islands--labor union records, and flags.

Assets and Administrative Structure

Archives was located in Room 112 on the first floor of the J. Reuben Clark Jr. Library in 1968. For patrons to read the materials located in the archives, the material was brought from Room 112 up to Special Collections on the 4th floor of the library because the facilities were better there. Archives had five part time students who spent about 20 hours a week each to arrange all the materials, catalog, index, and provide services. Brother Newbern Isaac Butt worked full time in Archives. Hollis J. Scott was Assistant University Archivist in 1968.

Associated Units

Superior unit: Brigham Young University (1903-)

Superior unit: J. Reuben Clark, Jr., Library (1961-1973)

Earlier unit: Brigham Young University. Archives (1956-1961)

Later unit: Harold B. Lee Library. Archives and Manuscripts (1974-1991)

Later unit: Harold B. Lee Library. Special Collections and Manuscripts (1991-1999)

Later unit: Harold B. Lee Library. L. Tom Perry Special Collections (1999-)

Associated Archival Materials

Insert references to all associated materials here.

Sources

Hollis Scott Oral History Interview, Nov. 12, 1968, p. 1-11, Information Gathered: all information not otherwise stated.

J. Reuben Clark, Jr. Library, Brigham Young University, Annual Report, 1966-1967, pg. 18-19, Information Gathered: division called University Archives and Manuscripts, also University History and Archives.

Ralph W. Hansen Papers: Interview Transcription, 25 June 2006, p. 11-12, Information Gathered: Naomi Rich organized first part of library move in 1961. Ralph Hansen took over second half.

History of the Harold B. Lee Library, 2012, URL: lib.byu.edu/services/libhistory.php, Information Gathered: J. Reuben Clark Library completed in 1961, renamed HBLL in 1973.

Maintenance Information

Record ID: EAC-2012-00007

Creator: UPB