J. Reuben Clark, Jr., Library. University Archives Division

When the J. Reuben Clark Jr. Library was completed in 1961, the Brigham Young University Archives--organized in 1956--were moved into the new library. Naomi Rich--head librarian--oversaw the first half of the library's move, and Ralph Hansen oversaw the completion of this move. The University Archives were then referred to under the name of the J. Reuben Clark Jr. Library until 1973 when the library was renamed the Harold B. Lee Library. University Archivist and Manuscripts Librarian: Ralph W. Hansen (1961-1962).

Variant names

Brigham Young University Archives


University History and Archives


Established: 1961

Abolished: 1973

Location: Provo, Utah (1961-1973)


The purpose of the Archives was to preserve University records of worthy value, such as: correspondence, financial reports, annual reports, minutes of meetings, photographs, records of policy and procedure as well as any of historical value to the University. They conducted a storage and retrieval service for University Departments who lacked the space to store material. Student records, student ward records, and material printed on campus were held in Archives.

For significant material, indexes were created, detailed outlines of the material contained in a collection. Also, the material was cataloged with descriptions of the office which created it, the contents, and subject tracing.

Separate and apart from the University records, was the Manuscript Division. This division held manuscripts of: Utah pioneers, Utah congressmen, and private individuals, diaries, journals, correspondence, scrapbooks, and manuscripts not formally printed or published containing the above primary materials. Records of businesses that had gone out of business, their minutes of meetings and their financial records. Old bank records from banks that had gone out of business, their ledgers, minutes of their meetings and other records. Also congressional papers of Utah congressmen.

Archives served as a thesis binding agent for students. Student thesis', however, were shelved in Special Collections and the stacks, none were kept in Archives. Archives microfilmed materials for the library, for faculty members and for patrons of other institutions and scholars. Also, Archives conducted tape recorded oral interviews with former BYU students who were then elderly. Also interviewed were old pioneers and other individuals.

Prior to the building of the museum on campus, Archives served as a sort of museum. They held old trophies, coins, historical items--like peace pipes and mementos from the Pacific islands--labor union records, and flags.

Assets and Administrative Structure

Archives was located in Room 112 on the first floor of the J. Reuben Clark Jr. Library in 1968. For patrons to read the materials located in the archives, the material was brought from Room 112 up to Special Collections on the 4th floor of the library because the facilities were better there. Archives had five part time students who spent about 20 hours a week each to arrange all the materials, catalog, index, and provide services. Brother Newbern Isaac Butt worked full time in Archives. Hollis J. Scott was Assistant University Archivist in 1968.

Associated Units

Superior unit: J. Reuben Clark, Jr., Library (1961-1973)

Earlier unit: Brigham Young University. Library. Archives (1961)

Later unit: Harold B. Lee Library. University Archives (1973)

Associated Archival Materials

Harold B. Lee Library annual reports (UA 1015)

Hollis Scott oral history interview (UA OH 16)

Ralph W. Hansen papers (MSS 6737)

University Archives records (UA 1068)


Hollis Scott Oral History Interview, Nov. 12, 1968: p. 1-11, (all information not otherwise stated)

J. Reuben Clark, Jr. Library, Brigham Young University, Annual Report, 1966-1967: pg. 18-19, (division called University Archives and Manuscripts, also University History and Archives)

Ralph W. Hansen 1945-2009, 2011: (Ralph Hansen as University Archivist and Manuscripts Librarian {1961-1962}) http://library.boisestate.edu/special/findingaids/fa294.shtm

Ralph W. Hansen Papers: Interview Transcription, 25 June 2006: p. 11-12, (Naomi Rich organized first part of library move in 1961. Ralph Hansen took over second half)

History of the Harold B. Lee Library, 2012, (J. Reuben Clark Library completed in 1961, renamed HBLL in 1973) http:??lib.byu.edu/services/libhistory.php

Maintenance Information

Record ID: EAC-2012-00007

Creator: UPB