Difference between revisions of "Harold B. Lee Library. University Archives and Records Management"

(Created page with "Between 1973 and 1974, the University Archives and Records Management Committee was formed. ==Variant names== '''Insert variant names here.''' ==Description== Established: [[...")
 
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Between 1973 and 1974, the University Archives and Records Management Committee was formed.
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In 1990 Records Management was transferred from Information Systems Services to the Library.  In early 1991 Records Management and University Archives merged to make a new department, University Archives and Records Management. Then in 1997 the department was split with University Records Management remaining separate, and the archives being integrated into the Department of Special Collections and Manuscripts. Department chairs included Maralyn Harmston (1991-1996) and Marcel Ramjoue (1996-1997).
  
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==Variant names==
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==Variant Names==
  
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'''Insert variant names here.'''
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University Archives and Records Management Dept.
  
 
==Description==
 
==Description==
  
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Established: [[established in::date::a. 1973]]
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Established: [[established in::date::1991]]
  
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Abolished: [[abolished in::date::?]]
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Abolished: [[abolished in::date::1997]]
  
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Location: [[location of::Provo, Utah]] ([[date::a. 1973]]-[[date::?]])
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Location: [[location of::Provo, Utah]] ([[date::1991]]-[[date::1997]])
  
 
==Functions==
 
==Functions==
  
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The University Archives and Records Management Committee focused on three major projects. First, the creation of a report and recommendations supporting the establishment of a full university records management service. Second, Revision of the university archives use policy. Third, establishing standards, policies and guidelines for the preservation and storage of university records on microfilm.
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University Archives and Records Management's purpose was to advise and teach information and records management protocol and skills to members of the University community. They were charged with providing the most efficient means of dealing with all types of records. Records that were of importance for legal, financial, or historical purposes were stored and archived in the University Archives. Records that were irrelevant were disposed of.
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University Archives and Records Management consisted of Archives, Imaging, and the Records Center. The Records Center functioned as a part of University Archives and Records Management.  The Records Center retrieved and stored records from the University offices that solicited these services.
  
 
==Assets and Administrative Structure==
 
==Assets and Administrative Structure==
  
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Records Management was house in room 233 in the Smith Family Living Center.
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The chair of University Archives and Records Management reported to the University Librarian.
  
 
==Associated Units==
 
==Associated Units==
  
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Superior unit: [[subordinate to::Brigham Young University]] ([[date::?]]-[[date::?]])
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Superior unit: [[subordinate to::Harold B. Lee Library]] ([[date::1991]]-[[date::1997]])
  
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Subordinate unit: [[superior to::?]] ([[date::?]]-[[date::?]])
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Earlier unit: [[earlier unit::Harold B. Lee Library. Records Management]] ([[date::1991]])
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Earlier unit: [[earlier unit::Harold B. Lee Library. Dept. of Archives and Manuscripts]] ([[date::1991]])
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Later unit: [[later unit::Harold B. Lee Library. University Records Management]] ([[date::1997]])
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Later unit: [[later unit::Harold B. Lee Library. Dept. of Special Collections and Manuscripts]] ([[date::1997]])
  
 
==Associated Archival Materials==
 
==Associated Archival Materials==
  
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University Archives records (UA 1068)
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University Archives Records (UA 1068)
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University committee records (UA 553,Box 48, Folder 1a-2)
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Harold B. Lee Library annual Reports (UA 1015)
  
 
==Sources==
 
==Sources==
  
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Harold B. Lee Library Annual Report, 1973-1974, pg. 27-28: (University Archives and Records Management Committee formed and projects outlined)
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University Archives Records (UA 1068 Box 22 Folder 26), University Archives and Records Management Pamphlet, undated: (variant name; consisted of Archives, Imaging, and Record Center)
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HBLL Annual Reports 1990-1991: p. 4 (merger of Records Management and Archives, purpose of merged department)
  
 
==Maintenance Information==
 
==Maintenance Information==
  
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Record ID:  
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Record ID:EAC-2012-00017
  
 
Creator: UPB
 
Creator: UPB

Latest revision as of 12:42, 10 June 2014

In 1990 Records Management was transferred from Information Systems Services to the Library. In early 1991 Records Management and University Archives merged to make a new department, University Archives and Records Management. Then in 1997 the department was split with University Records Management remaining separate, and the archives being integrated into the Department of Special Collections and Manuscripts. Department chairs included Maralyn Harmston (1991-1996) and Marcel Ramjoue (1996-1997).

Variant Names

University Archives and Records Management Dept.

Description

Established: 1991

Abolished: 1997

Location: Provo, Utah (1991-1997)

Functions

University Archives and Records Management's purpose was to advise and teach information and records management protocol and skills to members of the University community. They were charged with providing the most efficient means of dealing with all types of records. Records that were of importance for legal, financial, or historical purposes were stored and archived in the University Archives. Records that were irrelevant were disposed of.

University Archives and Records Management consisted of Archives, Imaging, and the Records Center. The Records Center functioned as a part of University Archives and Records Management. The Records Center retrieved and stored records from the University offices that solicited these services.

Assets and Administrative Structure

The chair of University Archives and Records Management reported to the University Librarian.

Associated Units

Superior unit: Harold B. Lee Library (1991-1997)

Earlier unit: Harold B. Lee Library. Records Management (1991)

Earlier unit: Harold B. Lee Library. Dept. of Archives and Manuscripts (1991)

Later unit: Harold B. Lee Library. University Records Management (1997)

Later unit: Harold B. Lee Library. Dept. of Special Collections and Manuscripts (1997)

Associated Archival Materials

University Archives Records (UA 1068)

University committee records (UA 553,Box 48, Folder 1a-2)

Harold B. Lee Library annual Reports (UA 1015)

Sources

University Archives Records (UA 1068 Box 22 Folder 26), University Archives and Records Management Pamphlet, undated: (variant name; consisted of Archives, Imaging, and Record Center)

HBLL Annual Reports 1990-1991: p. 4 (merger of Records Management and Archives, purpose of merged department)

Maintenance Information

Record ID:EAC-2012-00017

Creator: UPB

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