Difference between revisions of "Harold B. Lee Library. University Archives"

(Associated Units)
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In 1973 the J. Reuben Clark Jr. Library was renamed the Harold B. Lee Library. The University Archives were then identified with the Library name change. University Archives did not exist long under this name. In 1974 University Archives and the Manuscripts Department were combined to create Archives and Manuscripts. Director of Libraries: Donald K. Nelson (1973-1974).   
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In 1973 the J. Reuben Clark Jr. Library was renamed the Harold B. Lee Library. The University Archives were then identified with the Library name change. University Archives did not exist long under this name. In 1974 University Archives and the Manuscripts Department were combined to create Archives and Manuscripts. University Archivist: Hollis J. Scott (1973-1974).   
  
 
==Description==
 
==Description==
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==Functions==
 
==Functions==
  
The University Archives preserved "records and documenting the history of the university and its people as well as their impact on the LDS Church and society." This collection included "letters; memoranda; minutes; report;, personal journals; surveys; financial and legal documents; speeches; audio and video recordings; motion pictures; artists' sketches; photographs; research, field, lecture and class notes; syllabi and examinations; drafts of writings and musical compositions; scientific data; maps; architectural sketches, drawings, blueprints, and specifications; theses, dissertations, and faculty and university publications; and machine-readable recordings."
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The University Archives preserved records that documented the history of the University and its people, especially concerning their impact on The Church of Jesus Christ of Latter-day Saints and its society. This collection included letters, memoranda, minutes, reports, journals, financial and legal documents, speeches, audio and video recordings, artists' sketches, photographs, research, class notes, syllabi and examinations.  Other items that were archives were writings, musical compositions, maps, architectural sketches, theses, dissertations, and faculty and university publications.
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Part of the Archives’ objective was preserve the records of the University itself.  This was accomplished mostly through a limited Records Management program that functioned under the University Archives and a Records Center.  The Records Management program solicited records from all University Departments, but especially retiring deans, department chairmen administrators, and then determined whether to keep or dispose of them.  The Records Center was used to retrieve records and then store them as determined by Records Management in the University Archives.
  
 
==Assets and Administrative Structure==
 
==Assets and Administrative Structure==
  
The Archives Reading Room was located in room 5030 of the Harold B. Lee Library. University Archives was housed in room 5072 in the Harold B. Lee Library, and held more than "5000 cubic feet of permanent records and faculty papers, accessed through a computer catalog."
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Archives and Records Management reported to the Director of Libraries.
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The Archives Reading Room was located in room 5030 of the Harold B. Lee Library. University Archives was housed in room 5072 in the Harold B. Lee Library.  The items could be accessed through the library catalog.
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==Associated Units==
 
==Associated Units==
  
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Earlier unit: [[earlier unit::J. Reuben Clark, Jr., Library. University Archives Division]] ([[date::1973]])
 
Earlier unit: [[earlier unit::J. Reuben Clark, Jr., Library. University Archives Division]] ([[date::1973]])
  
Later unit: [[later unit::Harold B. Lee Library. Archives and Manuscripts Dept.]] ([[date::1974]])
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Later unit: [[later unit::Harold B. Lee Library. Dept. of Archives and Manuscripts]] ([[date::1974]])
 
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Associated with: [[associated with::Brigham Young University. University Archives and Records Management]] ([[date::a. 1973]])
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==Associated Archival Materials==
 
==Associated Archival Materials==
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Faculty Biographical files (UA 909)
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Harold B. Lee Library annual reports (UA 1015)
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Harold B. Lee Library Director of Collections Development records (UA 5572 Box 31)
  
 
University Archives records (UA 1068)
 
University Archives records (UA 1068)
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==Sources==
 
==Sources==
  
Annual Report, Sept. 1973-Aug. 1974: pg. 3, (Director of Libraries)
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Annual Report, Sept. 1973-Aug. 1974: pg. 3, Chart I, (Director of Libraries, Administration of Archives and Records Management)
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Faculty Biographical Files, Hollis J. Scott, 1963-1982: (Hollis J. Scott, University Archivist 1973-1974)
  
 
The Brigham Young University Archives, undated, (the title suggests it was created between 1973 and 1974), (pamphlet): (contents of Archives; room locations of reading room, archives and records management; 5000 cubic feet of permanent records; computer catalog)
 
The Brigham Young University Archives, undated, (the title suggests it was created between 1973 and 1974), (pamphlet): (contents of Archives; room locations of reading room, archives and records management; 5000 cubic feet of permanent records; computer catalog)
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University Archives Records, Introduction, (location in Grant building)
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University Archives Records, 1973-1974, pg. 7-8, (records management, solicited records from departments)
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BYU Records Management Handbook, pg. 15, (the records center is for storage until records are archived or destroyed) http://lib.byu.edu/sites/recordsmanagement/files/2009/01/recordsmanagementhandbook.pdf
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University Archives Records, 1972-1973, pg. 1, (records management committee, cooperation between archives and campus offices)
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University Archives Records, 1973-1974, pg. 9 (records management committee advises on historical, legal, financial, value of records)
  
 
==Maintenance Information==
 
==Maintenance Information==

Latest revision as of 12:15, 19 June 2013

In 1973 the J. Reuben Clark Jr. Library was renamed the Harold B. Lee Library. The University Archives were then identified with the Library name change. University Archives did not exist long under this name. In 1974 University Archives and the Manuscripts Department were combined to create Archives and Manuscripts. University Archivist: Hollis J. Scott (1973-1974).

Description

Established: 1973

Abolished: 1974

Location: Provo, Utah (1973-1974)

Functions

The University Archives preserved records that documented the history of the University and its people, especially concerning their impact on The Church of Jesus Christ of Latter-day Saints and its society. This collection included letters, memoranda, minutes, reports, journals, financial and legal documents, speeches, audio and video recordings, artists' sketches, photographs, research, class notes, syllabi and examinations. Other items that were archives were writings, musical compositions, maps, architectural sketches, theses, dissertations, and faculty and university publications.

Part of the Archives’ objective was preserve the records of the University itself. This was accomplished mostly through a limited Records Management program that functioned under the University Archives and a Records Center. The Records Management program solicited records from all University Departments, but especially retiring deans, department chairmen administrators, and then determined whether to keep or dispose of them. The Records Center was used to retrieve records and then store them as determined by Records Management in the University Archives.

Assets and Administrative Structure

Archives and Records Management reported to the Director of Libraries.

The Archives Reading Room was located in room 5030 of the Harold B. Lee Library. University Archives was housed in room 5072 in the Harold B. Lee Library. The items could be accessed through the library catalog.

Associated Units

Superior unit: Harold B. Lee Library (1973-1974)

Earlier unit: J. Reuben Clark, Jr., Library. University Archives Division (1973)

Later unit: Harold B. Lee Library. Dept. of Archives and Manuscripts (1974)

Associated Archival Materials

Faculty Biographical files (UA 909)

Harold B. Lee Library annual reports (UA 1015)

Harold B. Lee Library Director of Collections Development records (UA 5572 Box 31)

University Archives records (UA 1068)

Sources

Annual Report, Sept. 1973-Aug. 1974: pg. 3, Chart I, (Director of Libraries, Administration of Archives and Records Management)

Faculty Biographical Files, Hollis J. Scott, 1963-1982: (Hollis J. Scott, University Archivist 1973-1974)

The Brigham Young University Archives, undated, (the title suggests it was created between 1973 and 1974), (pamphlet): (contents of Archives; room locations of reading room, archives and records management; 5000 cubic feet of permanent records; computer catalog)

University Archives Records, Introduction, (location in Grant building)

University Archives Records, 1973-1974, pg. 7-8, (records management, solicited records from departments)

BYU Records Management Handbook, pg. 15, (the records center is for storage until records are archived or destroyed) http://lib.byu.edu/sites/recordsmanagement/files/2009/01/recordsmanagementhandbook.pdf

University Archives Records, 1972-1973, pg. 1, (records management committee, cooperation between archives and campus offices)

University Archives Records, 1973-1974, pg. 9 (records management committee advises on historical, legal, financial, value of records)

Maintenance Information

Record ID: EAC-2012-00015

Creator: UPB