Harold B. Lee Library. Records Management Committee

In 1973 the University Archives and Records Management Committee was formed under the direction of University President Dallin H. Oaks (1973-1980) and Director of Libraries Daniel K. Nelson (1973-1980). When the committee was formed, it was chaired by the University Archivist, Hollis Scott.

The committee was in use until 2007, when it became inactive. The committee consisted of about three library employees and a few people from University Administration when it went inactive. It will be reconstituted when University Records Management is fully reorganized in 2012.

Variant Names

Records Committee

Description

Established: 1973

Location: Provo, Utah (1973- )

Functions

The committee was established for the purpose of advising the University Archivist concerning the policy and procedure of collection and processing University Records. Other objectives of the University Archives and Records Management Committee were first, the creation of a report of recommendations supporting the establishment of a full university records management service. Second, revision of the University Archives use policy. Third, the establishment of standards, policies, and guidelines for the preservation and storage of university records on microfilm.

The first objective was accomplished in 1982, when a full university records management service was established.

Another objective of the committee was to help the cooperation between Archives and other campus department offices, in both the retrieval and submission of departmental records for University Archives. The committee also advised the University Archivist concerning the legal, educational, administrative, financial, and historical values of the records that were obtained.

Assets and Administrative Structure

The chairman of the committee reported to the Director of Libraries. The Director of Libraries reported to the Academic Vice President of the University.

Associated Units

Superior unit: Harold B. Lee Library (1973-?
The date "?" was not understood.
)

Associated unit: Brigham Young University. Records Management (1982)

Associated unit: Harold B. Lee Library. University Archives and Records Management (1991)

Associated unit: Harold B. Lee Library. University Records Management (1997)

Associated Archival Materials

University Archives Records (UA 1068)

Harold B. Lee Library Annual Reports (UA 1015)

Sources

BYU Presidents, Dallin H. Oaks, (Dallin H. Oaks BYU President) http://yfacts.byu.edu/viewarticle.aspx?id=121

University Archives Records, Introduction, (committee members and functions)

University Archives Records 1972-1973, pg. 1, (functions-cooperation between archives and campus offices)

University Archives Records 1973-1974, pg. 9 (functions-committee advises on historical, legal, financial, value of records)

HBLL Annual Report 1973-1974, pgs. 27-28, (University Archives and Records Management Committee formed and projects outlined)

E-mail from Scott Duvall 6/18/2012, (Records committee is inactive and will be reconstituted)

Maintenance Information

Record ID: EAC-2012-00029

Creator: UPB