Difference between revisions of "Content template and instructions"

(Dates of Relationship)
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==Content guidelines==
 
==Content guidelines==
  
===Record ID and Creation===
+
====Authorized Form of Name====
 +
This name serves as the heading for the record. Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at [http://authorities.loc.gov/ http://authorities.loc.gov/]. If name does not appear in LCNAF, consult the Anglo-American Cataloging Rules and with the manuscripts cataloger.
  
This section of the record is not repeatable, and should appear only once per record.
+
===Administrative History (DACS 11.2.1, RDA 11.11)===
 +
Enter historical information relevant to understanding the organization's functions, activities, and relations with other entities. Administrative history should begin with a brief summary, including the organization's name, dates of existence, main functions or activities, and geographic locations. History should be narrative in form, and include the following elements where applicable:
  
====Record ID Number (RDA 11.12.0.1)====
+
*Dates of founding and/or dissolution;
Enter an identification number for the record. Numbers should include the prefix "EAC", a hyphen, the year, another hyphen, and then a five digit number (e.g., "EAC-2009-00001").
+
*Geographical areas;
 +
*Predecessor and successor bodies;
 +
*Names of the corporate bodies;
 +
*Names of chief officers;
 +
*Any other important information.
  
====Creator====
+
History should not include detailed descriptions of elements previously described, including:
Enter the MARC organization code of the institution responsible for the creation of the record. For this project, this should be "UPB".
+
*Functions;
 +
*Assets and administrative structure.
  
===Identity and Description===
+
For additional guidance and examples, please consult Describing Archives: A Content Standard.
  
This section of the record is not repeatable, and should appear only once per record.
+
===Variant Names===
 +
Enter alternative forms of the name discovered through the research process, or that are included in the Library of Congress Name Authority (LCNAF) record, available at [http://authorities.loc.gov/ http://authorities.loc.gov/].
  
====Authorized Form of Name====
+
===Description===
Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at http://authorities.loc.gov/.
+
 
+
====Variant Names====
+
Enter alternative forms of the name discovered through the research process, or that are included in the Library of Congress Name Authority (LCNAF) record, available at http://authorities.loc.gov/.
+
 
+
====Library of Congress Control Number====
+
Enter the Library of Congress Control Number (LCCN) for the authority record used in the previous field. LCCN appears in the LCNAF record as field 010.
+
  
====Establishment Date (DACS 10.27, RDA 11.5.2)====
+
====Establishment Date (DACS 11.1, RDA 11.4.3)====
 
Enter the year of the founding of the organization, including only the year.
 
Enter the year of the founding of the organization, including only the year.
  
====Abolition Date (DACS 10.27, RDA 11.5.3)====
+
====Abolition Date (DACS 11.1, RDA 11.4.4)====
 
Enter the year of the dissolution of the organization, including only the year.
 
Enter the year of the dissolution of the organization, including only the year.
  
====Location* (DACS 10.28, RDA 11.4)====
+
====Location* (DACS 11.3, RDA 11.3.3)====
 
Enter the location of the head office, or the geographical region in which the organization carries out its activities. Record the name as it appears in the LCNAF, substituting a comma for the parentheses (e.g., "Provo, Utah").
 
Enter the location of the head office, or the geographical region in which the organization carries out its activities. Record the name as it appears in the LCNAF, substituting a comma for the parentheses (e.g., "Provo, Utah").
  
 
Location fields (marked with an asterisk) may be repeated as necessary within the Identity and Description section, if multiple locations are associated with an organization.
 
Location fields (marked with an asterisk) may be repeated as necessary within the Identity and Description section, if multiple locations are associated with an organization.
  
=====Dates of Association* (DACS 10.27)=====
+
=====Dates of Association* (DACS 11.3)=====
Enter the dates of the association of the entity with a given location, including only the years. Open date spans should be entered with a terminal date of "9999".
+
Enter the dates of the association of the entity with a given location, including only the years. Open date spans should be entered without a terminal date.
  
===Functions (DACS 10.30, RDA 11.10)===
+
===Functions (DACS 11.5, RDA 11.10)===
 
Enter information on the functions and activities performed by the organization. Description should be narrative in form, but include function terms should be taken from the Getty's Art and Architecture Thesaurus (available at http://www.getty.edu/vow/AATHierarchy?find=&logic=AND&note=&subjectid=300054593) functions facets where possible.
 
Enter information on the functions and activities performed by the organization. Description should be narrative in form, but include function terms should be taken from the Getty's Art and Architecture Thesaurus (available at http://www.getty.edu/vow/AATHierarchy?find=&logic=AND&note=&subjectid=300054593) functions facets where possible.
  
===Assets and Administrative Structure (DACS 10.31)===
+
===Assets and Administrative Structure (DACS 11.7)===
 
Enter information on both the internal and external structure of the organization, as well as the dates of any changes to that structure. Name any immediately superior entities, and describe the nature of the relationship. These relationships should also be entered in the Entity Relationships section.
 
Enter information on both the internal and external structure of the organization, as well as the dates of any changes to that structure. Name any immediately superior entities, and describe the nature of the relationship. These relationships should also be entered in the Entity Relationships section.
 
===Administrative History (DACS 10.26-36, RDA 11.1)===
 
Enter historical information relevant to understanding the organization's functions, activities, and relations with other entities. Administrative history should begin with a brief summary, including the organization's name, dates of existence, main functions or activities, and geographic locations. History should be narrative in form, and include the following elements where applicable:
 
 
*Dates of founding and/or dissolution;
 
*Geographical areas;
 
*Predecessor and successor bodies;
 
*Names of the corporate bodies;
 
*Names of chief officers;
 
*Any other important information.
 
*History should not include detailed descriptions of elements previously described, including:
 
*Functions;
 
*Assets and administrative structure.
 
 
For additional guidance and examples, please consult Describing Archives: A Content Standard.
 
  
 
===Entity Relationships===
 
===Entity Relationships===
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Entities relationships may be repeated as needed, with one entry for each relationship.
 
Entities relationships may be repeated as needed, with one entry for each relationship.
  
====Entity Name (RDA 32.1.0.3b)====
+
====Entity Name (RDA 32.1)====
 
Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at http://authorities.loc.gov/, or otherwise recorded in the wiki.
 
Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at http://authorities.loc.gov/, or otherwise recorded in the wiki.
  
====Type of Relationship (RDA 29.5, 32.1.0.3.2)====
+
====Type of Relationship (RDA 32.2, Appendix K)====
 
Enter the type of relationship existing between the organization and the entity listed above. These relationships may indicate immediate administrative relationships, predecessor and successor bodies, and other relationships. Valid relationship types include:
 
Enter the type of relationship existing between the organization and the entity listed above. These relationships may indicate immediate administrative relationships, predecessor and successor bodies, and other relationships. Valid relationship types include:
  
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*Associated with.  
 
*Associated with.  
  
====Dates of Relationship====
+
====Dates of Relationship (DACS 12.4)====
 
Enter the dates of the relationship between the two entities, including only years. Open date spans should not include a terminal date.
 
Enter the dates of the relationship between the two entities, including only years. Open date spans should not include a terminal date.
  
ex. '(1973- )'
+
ex. ''(1973- )''
  
 
For dates of changes in name or merger, only enter the year of the change.
 
For dates of changes in name or merger, only enter the year of the change.
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Resource relationships may be repeated as needed, with one entry for each relationship.
 
Resource relationships may be repeated as needed, with one entry for each relationship.
  
====Archival Resource Name====
+
====Archival Resource Name (DACS 14.1)====
 
Enter the title of the archival resource associated with the organization, as it appears in the top-level of the library catalog record or finding aid.
 
Enter the title of the archival resource associated with the organization, as it appears in the top-level of the library catalog record or finding aid.
  
====Materials Call Number====
+
====Materials Call Number (DACS 14.1)====
 
Enter the call number for the resource associated with the organization, as it appears in the catalog record or finding aid.
 
Enter the call number for the resource associated with the organization, as it appears in the catalog record or finding aid.
  
====Type of Relationship====
+
====Type of Relationship (DACS 14.3)====
 
Optionally, enter the type of relationship existing between the archival resource and the organization. These relationships may whether the organization is the creator of the materials, their subject, or another relationship. Valid relationship types include:
 
Optionally, enter the type of relationship existing between the archival resource and the organization. These relationships may whether the organization is the creator of the materials, their subject, or another relationship. Valid relationship types include:
  
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*Other (other relation).
 
*Other (other relation).
  
===Sources===
+
===Sources (DACS 13.8; RDA 8.12)===
 
References to source materials for all information in the record should be included in this section. Entries typically take the form:
 
References to source materials for all information in the record should be included in this section. Entries typically take the form:
  
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Additional information on the formulation of source entries can be obtained from the [http://www.loc.gov/catdir/pcc/naco/npm3rd.pdf Name Authority Cooperative Program (NACO) Participants Manual], pages 36-60.
 
Additional information on the formulation of source entries can be obtained from the [http://www.loc.gov/catdir/pcc/naco/npm3rd.pdf Name Authority Cooperative Program (NACO) Participants Manual], pages 36-60.
 +
 +
===Record ID and Creation===
 +
 +
This section of the record is not repeatable, and should appear only once per record.
 +
 +
====Record ID Number====
 +
Enter an identification number for the record. Numbers should include the prefix "EAC", a hyphen, the year, another hyphen, and then a five digit number (e.g., "EAC-2009-00001").
 +
 +
====Creator====
 +
Enter the MARC organization code of the institution responsible for the creation of the record. For this project, this should be "UPB".
 +
 +
====Library of Congress Control Number====
 +
Enter the Library of Congress Control Number (LCCN) for the authority record used in the previous field. LCCN appears in the LCNAF record as field 010.

Revision as of 13:16, 4 June 2014

Insert administrative history here.

Variant names

Insert variant names here.

Description

Established: ?
The date "?" was not understood.
Abolished: ?
The date "?" was not understood.
Location: Provo, Utah (?
The date "?" was not understood.
-?
The date "?" was not understood.
)

Functions

Insert description of functions here.

Assets and Administrative Structure

Insert description of administrative structure here.

Associated Units

Superior unit: Brigham Young University (?
The date "?" was not understood.
-?
The date "?" was not understood.
) Subordinate unit: ? (?
The date "?" was not understood.
-?
The date "?" was not understood.
)

Associated Archival Materials

Insert references to all associated materials here.

Sources

Insert sources for all information given in the record here.

Maintenance Information

Record ID:

Creator: UPB


Content guidelines

Authorized Form of Name

This name serves as the heading for the record. Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at http://authorities.loc.gov/. If name does not appear in LCNAF, consult the Anglo-American Cataloging Rules and with the manuscripts cataloger.

Administrative History (DACS 11.2.1, RDA 11.11)

Enter historical information relevant to understanding the organization's functions, activities, and relations with other entities. Administrative history should begin with a brief summary, including the organization's name, dates of existence, main functions or activities, and geographic locations. History should be narrative in form, and include the following elements where applicable:

  • Dates of founding and/or dissolution;
  • Geographical areas;
  • Predecessor and successor bodies;
  • Names of the corporate bodies;
  • Names of chief officers;
  • Any other important information.

History should not include detailed descriptions of elements previously described, including:

  • Functions;
  • Assets and administrative structure.

For additional guidance and examples, please consult Describing Archives: A Content Standard.

Variant Names

Enter alternative forms of the name discovered through the research process, or that are included in the Library of Congress Name Authority (LCNAF) record, available at http://authorities.loc.gov/.

Description

Establishment Date (DACS 11.1, RDA 11.4.3)

Enter the year of the founding of the organization, including only the year.

Abolition Date (DACS 11.1, RDA 11.4.4)

Enter the year of the dissolution of the organization, including only the year.

Location* (DACS 11.3, RDA 11.3.3)

Enter the location of the head office, or the geographical region in which the organization carries out its activities. Record the name as it appears in the LCNAF, substituting a comma for the parentheses (e.g., "Provo, Utah").

Location fields (marked with an asterisk) may be repeated as necessary within the Identity and Description section, if multiple locations are associated with an organization.

Dates of Association* (DACS 11.3)

Enter the dates of the association of the entity with a given location, including only the years. Open date spans should be entered without a terminal date.

Functions (DACS 11.5, RDA 11.10)

Enter information on the functions and activities performed by the organization. Description should be narrative in form, but include function terms should be taken from the Getty's Art and Architecture Thesaurus (available at http://www.getty.edu/vow/AATHierarchy?find=&logic=AND&note=&subjectid=300054593) functions facets where possible.

Assets and Administrative Structure (DACS 11.7)

Enter information on both the internal and external structure of the organization, as well as the dates of any changes to that structure. Name any immediately superior entities, and describe the nature of the relationship. These relationships should also be entered in the Entity Relationships section.

Entity Relationships

Entities relationships may be repeated as needed, with one entry for each relationship.

Entity Name (RDA 32.1)

Enter the name exactly as it appears in the Library of Congress Name Authority File (LCNAF), available at http://authorities.loc.gov/, or otherwise recorded in the wiki.

Type of Relationship (RDA 32.2, Appendix K)

Enter the type of relationship existing between the organization and the entity listed above. These relationships may indicate immediate administrative relationships, predecessor and successor bodies, and other relationships. Valid relationship types include:

  • Superior to;
  • Subordinate to;
  • Earlier unit;
  • Later unit;
  • Associated with.

Dates of Relationship (DACS 12.4)

Enter the dates of the relationship between the two entities, including only years. Open date spans should not include a terminal date.

ex. (1973- )

For dates of changes in name or merger, only enter the year of the change.

Resource Relationships

Resource relationships may be repeated as needed, with one entry for each relationship.

Archival Resource Name (DACS 14.1)

Enter the title of the archival resource associated with the organization, as it appears in the top-level of the library catalog record or finding aid.

Materials Call Number (DACS 14.1)

Enter the call number for the resource associated with the organization, as it appears in the catalog record or finding aid.

Type of Relationship (DACS 14.3)

Optionally, enter the type of relationship existing between the archival resource and the organization. These relationships may whether the organization is the creator of the materials, their subject, or another relationship. Valid relationship types include:

  • Creator of (the described entity is the creator of the resource or record);
  • Destroyer of (the described entity destroyed the resource or record based on an appraisal decision);
  • Controller of (referenced resource is controlled in some way by the described entity);
  • Causa of (related resource is or describes the mandate or charge for the described entity);
  • Subject of (related resource describes or is about the related entity);
  • Other (other relation).

Sources (DACS 13.8; RDA 8.12)

References to source materials for all information in the record should be included in this section. Entries typically take the form:

{Title of source}, {date of source}: p. {page number of source information} ({information gathered})

Additional information on the formulation of source entries can be obtained from the Name Authority Cooperative Program (NACO) Participants Manual, pages 36-60.

Record ID and Creation

This section of the record is not repeatable, and should appear only once per record.

Record ID Number

Enter an identification number for the record. Numbers should include the prefix "EAC", a hyphen, the year, another hyphen, and then a five digit number (e.g., "EAC-2009-00001").

Creator

Enter the MARC organization code of the institution responsible for the creation of the record. For this project, this should be "UPB".

Library of Congress Control Number

Enter the Library of Congress Control Number (LCCN) for the authority record used in the previous field. LCCN appears in the LCNAF record as field 010.